4 Essential Tech Upgrades for Modern Offices
Are you still using whiteboards that require dry-erase markers? Are your virtual meetings virtually impossible to conduct without frozen screens? With workplace technology advancing at a steady pace, you might not know where to start making improvements. Check out these ideas.
Video Conference System
Few mishaps can ruin a board meeting like unmuted “mikes” that suddenly go mute and faulty connections. Yet, they still happen even after all the advances that have been made in workplace technology.
Considering how hybrid and remote work have become the norm, updating your video conferencing systems would ramp up your productivity. Additionally, you’re also looking at increasing your bottom line if your video conferencing system allows you to reach potential clients in other continents.
Either way, virtual meetings are a vital part of doing business and conducting your daily operations. With that factor in mind, here are two must-haves.
Ceiling Microphone Arrays
Now imagine your meeting space having the proper systems that include ceiling microphone arrays.
Auto-framing Cameras
Another upgrade involves auto-framing cameras that allow everyone to see and hear every part of the presentation without missing a beat.
These cameras automatically adjust to include everyone who’s present as well as framing the scene to that unnecessary objects are cropped out. From there, the camera also detects movement, voices, and images (like those on a video wall or monitor) and adapts by zooming in or out in real time. This eliminates any delays caused by manual adjustments.
One-touch Capacity for Easy Entrance
To cut down on wait time, what if everyone had a one-touch capability for joining in without the fuss over passcodes and login credentials.
In this ideal scenario, you’ll waste less time troubleshooting and reminding colleagues that they’re “on mute” and more time strategizing.
AV Solutions for Offices
Along with an up-to-date video conferencing system, integrating state-of-the-art AV features proves to be another requirement for modern technology in the workplace. Whether you need your presentations to reach your employees during weekly check-ins or your clients overseas, your operations require these premium innovations.
Digital Signage and Video Walls
For example, digital signage and video walls enhance your audience’s engagement by providing the necessary visuals for conveying key information. Plus, you can display and analyze data in real time while presenting to your colleagues and clients.
Such amenities eliminate the time-consuming setup of the old-fashioned, multimedia project hooked up to a laptop. Again, the focus is redirected on collaboration instead of untangling wires.
Properly Equipped Huddle Rooms
However, such equipment isn’t limited to the conference room. Huddle rooms and workspaces can also be outfitted with mini smartboards and smaller (and yet effective) speaker systems for those solo or small-group presentations—without disturbing your neighbor in the next room.
Sound Masking System
Speaking of not bothering your neighbor, another must-have for the workplace is the sound masking system. Basically, sound masking provides a source of “white noise” that reaches the same frequency as the human voice. Thus it “covers up” noise emitted from groups of people talking in the same space, phone conversations, and other distractions.
While sound masking doesn’t cancel noise completely, it does decrease distractions and allows for more focus.
Network Infrastructure & Access Control
Finally, your modern office upgrades would be complete without advanced network infrastructure and secure access control. As you know, there’s no “one-size-fits-all” solution, but we have a few suggestions.
Unified Communication System
Centralizing your communication system saves precious time. Basically, all tools and channels—from instant messaging to video conferencing—is integrated onto one platform. This change would allow your teams to collaborate from afar without interruption, thus ensuring smooth operations and enhanced productivity.
Structured Cabling
Structured cabling supplies the foundation for seamless communication. This network offers vital transmission of communication and data. For this reason, you need a system that not only lasts a long time but is also flexible enough to where you can adjust as needed for your business needs.
Advanced Access Control
Access control systems support your workplace security while providing entrance for all personnel. However, many important aspects go neglected, leaving a business vulnerable to breaches or causing delays in the new-hire onboarding process.
So, it’s time to think about more modern options. One example involves using a smartphone equipped with your company’s digital credentials to enter restricted areas. Other systems employ biometrics, such as thumbprints, in place of key cards and badges with barcodes. Hence, with this advanced system, you’re saving time and most importantly, money that would be spent on creating these items for new hires and eliminating those that belong to outgoing personnel.
If you’re still wondering if you can afford the cost and time to update your workplace technology, we can answer that question with another. Can you afford to get left behind and lose out on productivity and new clients? Your business depends on high-quality connectivity and secure communications. In turn, JVN Systems Inc. offers a one-stop solution for your tech upgrades and security improvements.
